Job Description
Join our dynamic team at Innovate Solutions Group as an Executive Administrative Assistant in the heart of Oakland's thriving business district. We're seeking a highly organized professional to support our executive team with exceptional administrative excellence. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings
- Prepare and edit confidential documents, reports, and presentations
- Oversee office operations including supply inventory and vendor management
- Act as primary point of contact for internal and external stakeholders
- Coordinate domestic and international travel arrangements
- Lead special projects requiring cross-departmental collaboration
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- 5+ years of executive administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong organizational and time management abilities
- Experience managing executive calendars and complex scheduling
- Bachelor's degree or equivalent professional certification preferred