Job Description
Join our dynamic team at Coastal Business Solutions as an Executive Administrative Assistant in the heart of Virginia Beach. This premium opportunity offers a competitive salary package with comprehensive benefits, including health insurance, retirement plans, and professional development stipends. We're seeking a detail-oriented professional to support our executive team in a fast-paced, collaborative environment. Enjoy flexible work hours, modern office amenities, and the chance to grow your career with a forward-thinking company.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Oversee departmental budget tracking, expense reports, and vendor invoice processing
- Coordinate cross-functional projects, track deliverables, and maintain detailed project documentation
- Serve as primary liaison for internal stakeholders and external partners
- Implement office procedures, maintain digital filing systems, and ensure compliance with company policies
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Proven experience managing confidential information with discretion
- Strong written and verbal communication skills with polished business etiquette
- Ability to work independently with minimal supervision while maintaining attention to detail