Job Description
Join our award-winning team at Northwest Innovations Group as we revolutionize sustainable tech solutions in the Pacific Northwest. We're seeking a meticulous Executive Administrative Assistant to support our C-suite executives and drive operational excellence. This hybrid role (3 days in-office) offers comprehensive benefits including medical/dental/vision, 401(k) matching, and professional development stipends. Work in our LEED-certified downtown Portland office with panoramic city views and a collaborative, inclusive culture.
Responsibilities
- Coordinate complex executive calendars, international travel arrangements, and high-stakes meeting logistics
- Manage confidential information and sensitive documentation with discretion
- Prepare executive correspondence, reports, and presentations using Microsoft Office Suite
- Oversee departmental budget tracking and expense report processing
- Act as primary liaison between executives and internal/external stakeholders
- Streamline office operations including supply inventory and vendor management
- Coordinate cross-functional projects and meeting follow-ups
Qualifications
- 5+ years of progressive executive support experience in corporate or fast-paced environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional written and verbal communication skills with polished executive presence
- Experience managing confidential information and sensitive executive matters
- Proven ability to anticipate needs and solve problems proactively
- Associates degree or equivalent professional certification required