Job Description
Join our award-winning executive team at Pacific Coast Partners, a leading financial services firm in downtown Los Angeles. We're seeking a highly skilled Executive Administrative Assistant to support our C-suite executives in a fast-paced, dynamic environment. This role is perfect for a proactive professional who thrives on precision, discretion, and delivering exceptional executive support. Enjoy competitive compensation, comprehensive benefits, and opportunities for career growth in one of LA's most prestigious business districts.
Responsibilities
- Manage complex executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and edit confidential correspondence, reports, and presentations
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply management and vendor relationships
- Coordinate cross-departmental projects and meeting logistics
- Manage expense reports and budget tracking for executive departments
- Maintain digital filing systems and ensure document security protocols
Qualifications
- Minimum 5 years of executive administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with utmost discretion
- Proven experience managing executive calendars and travel
- Experience in financial services or corporate environment preferred
- Associate's degree or equivalent professional certification