Job Description
Join our prestigious financial services firm in Manhattan as an Executive Administrative Assistant. This pivotal role supports C-level executives with unparalleled organizational precision and discretion. Enjoy a collaborative environment in our iconic Park Avenue headquarters, offering competitive benefits and professional growth opportunities. Ideal for proactive professionals who thrive in fast-paced settings.
Responsibilities
- Manage complex executive calendars with 15+ daily meetings and global travel coordination
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate cross-departmental projects and board meetings with 50+ stakeholders
- Oversee office operations including vendor relations, supply inventory, and facility management
- Serve as primary liaison between executives and internal/external partners
- Implement digital filing systems with 99.9% document retrieval accuracy
- Manage expense reports and budget tracking for executive departments
Qualifications
- Bachelor's degree in Business Administration or related field
- 5+ years supporting C-suite executives in financial services
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Teams)
- Advanced calendar management across multiple time zones
- Exceptional discretion and confidentiality handling sensitive information
- Proven project coordination with 10+ simultaneous initiatives
- Professional demeanor with polished written/verbal communication
- Ability to thrive in high-pressure environments with competing priorities