Job Description
Are you an organized powerhouse ready to make an impact?
Lumina Consulting Group is seeking a top-tier Executive Administrative Assistant to join our growing team in downtown Chicago. We pride ourselves on our fast-paced environment and are looking for a self-starter who can manage high-volume schedules and provide seamless support to our C-Suite executives.
In this role, you will be the backbone of our executive operations, ensuring that our leadership can focus on strategic initiatives while you handle the details. If you have a passion for efficiency and a professional demeanor, we want to meet you.
Responsibilities
- Manage and synchronize complex calendars, scheduling meetings, interviews, and appointments with precision.
- Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Compose, proofread, and edit professional correspondence, including emails, reports, and presentations.
- Prepare comprehensive meeting agendas and briefing materials, ensuring all stakeholders are well-informed.
- Act as the primary point of contact for internal and external clients, screening calls and managing inquiries.
- Assist in the planning and execution of company events and corporate functions.
- Maintain accurate records and filing systems, ensuring strict confidentiality of sensitive information.
Qualifications
- Minimum of 4 years of experience in an executive administrative or executive assistant role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a polished professional tone.
- Strong organizational skills with the ability to prioritize multiple tasks and meet strict deadlines.
- Proven ability to exercise discretion and handle confidential information with the highest level of integrity.
- Associate’s degree or Bachelor’s degree preferred; equivalent professional experience is acceptable.
- Flexibility to work occasional evenings or weekends to support business needs.