Job Description
Are you a highly organized and proactive professional looking to make an impact in a dynamic environment? Apex Operations Solutions is seeking a top-tier Executive Administrative Assistant to join our growing team in Austin, Texas.
We are a fast-paced company dedicated to operational excellence, and we are looking for a candidate who thrives in a high-level administrative role. In this position, you will provide critical support to senior leadership, ensuring seamless daily operations and contributing to the company's continued success.
Why Join Us?
- Competitive salary package ($55k - $75k).
- Comprehensive health, dental, and vision insurance.
- Generous paid time off and holiday schedule.
- Professional development opportunities and a collaborative culture.
Responsibilities
- Manage and synchronize complex calendars for executive leadership, scheduling meetings, appointments, and travel itineraries.
- Prepare and edit high-level reports, presentations, and correspondence with a high degree of accuracy.
- Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
- Screen and prioritize incoming communications, including phone calls, emails, and mail, and route inquiries to the appropriate parties.
- Plan and execute company events, conferences, and team-building activities.
- Assist with project management tasks and special projects as assigned by management.
- Maintain office supplies inventory and manage vendor relationships.
Qualifications
- Associate degree or Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 3-5 years of progressive experience in an executive administrative or support role.
- Proven proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with the ability to draft professional correspondence.
- Strong organizational and time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Demonstrated ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
- Valid driver’s license and willingness to travel as needed.