Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant in Virginia Beach! We're urgently seeking a highly organized professional to support our operations. This is a fantastic opportunity to make an immediate impact in a collaborative environment with competitive compensation and growth potential.
As the backbone of our office, you'll ensure seamless daily operations while supporting diverse teams. We offer comprehensive benefits, flexible scheduling, and a supportive culture where your contributions are valued.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications, including phone calls, emails, and visitor reception
- Organize and maintain digital filing systems with strict attention to confidentiality
- Assist with onboarding processes and coordinate office events
- Process invoices, expense reports, and purchase orders with precision
- Support team members with administrative tasks and special projects
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in fast-paced environments
- Experience with office management software (e.g., Salesforce, Asana)