Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Oakland, CA. This urgent opening requires immediate availability to support daily operations with precision and professionalism. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute reports, presentations, and confidential documents
- Coordinate office operations including supplies, equipment, and vendor relationships
- Maintain digital filing systems and ensure data accuracy
- Support onboarding processes and new employee orientation
- Assist with special projects as directed by department leadership
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Experience with scheduling software (e.g., Calendly, Doodle)
- Professional demeanor with strong customer service orientation