Job Description
We're urgently seeking a dynamic Administrative Assistant to join our fast-paced team in Houston. This critical role supports our executive leadership team with exceptional organizational skills and proactive communication. If you thrive in deadline-driven environments and excel at multitasking, we want you on board immediately. Start date: October 15, 2023.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Coordinate departmental meetings and events, including agenda preparation and minute-taking
- Process expense reports, invoices, and purchase orders with meticulous attention to detail
- Serve as primary point of contact for internal and external stakeholders
- Maintain digital and physical filing systems with rigorous data management protocols
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professional demeanor
- Proven ability to manage competing priorities and meet tight deadlines
- Discretion handling confidential information and sensitive matters
- Experience with office management systems (e.g., SAP, Oracle) and digital calendars