Job Description
Are you an organized and proactive professional looking for an exciting opportunity in Los Angeles?
Apex Operations Group is currently urgently hiring a dedicated Administrative Assistant to join our high-performing team. If you thrive in a fast-paced environment and excel at multitasking, we want to hear from you!
As an Administrative Assistant, you will be the backbone of our daily operations, ensuring that our executives and team members can focus on what they do best. This is a fantastic opportunity to grow your career in a supportive corporate setting with competitive benefits.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate internal and external appointments efficiently.
- Communication Hub: Draft, proofread, and distribute professional correspondence, including emails, memos, and reports.
- Document Management: Prepare presentations, maintain filing systems, and ensure all documentation is up to date and accessible.
- Travel Coordination: Arrange domestic and international travel itineraries, book accommodations, and handle expense reports.
- Office Operations: Oversee office supply inventory, manage vendor relationships, and assist with onboarding new hires.
Qualifications
- Experience: Minimum of 2-3 years of administrative experience in a corporate environment.
- Software Proficiency: Advanced skills in Microsoft Office Suite (Excel, Outlook, Word) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional attention to detail and the ability to prioritize tasks effectively in a busy office.
- Adaptability: Ability to work independently and adapt to changing priorities with a positive attitude.