Job Description
Join a dynamic team in the heart of San Francisco as our new Administrative Assistant.
Apex Operations Group is seeking a detail-oriented and proactive Administrative Assistant to support our executive team and ensure smooth daily operations. If you excel at juggling multiple priorities, managing complex calendars, and creating a welcoming environment for clients and staff alike, this is the perfect opportunity for you.
We offer a competitive salary, comprehensive benefits, and a collaborative work culture that values innovation and efficiency.
Responsibilities
- Manage and coordinate executive calendars, schedule meetings, and arrange domestic and international travel.
- Prepare and edit professional correspondence, presentations, and reports with high attention to detail.
- Screen and direct phone calls and emails, ensuring timely and accurate responses.
- Assist in the organization of company events, conferences, and team-building activities.
- Oversee inventory management of office supplies and equipment.
- Perform data entry and maintain accurate digital filing systems.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- Minimum of 3 years of experience in administrative support or office management.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong verbal and written communication skills.
- Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to work independently and as part of a team.