Job Description
Are you an organized and proactive professional seeking a new challenge in Philadelphia? Apex Operations Group is hiring an Administrative Assistant immediately to join our expanding team. We are looking for a reliable individual who thrives in a fast-paced environment and can manage complex schedules with ease.
In this pivotal role, you will be the face of our organization, ensuring seamless communication between departments and clients. We pride ourselves on a culture of excellence and offer a competitive compensation package including health benefits, paid time off, and opportunities for professional development.
Why Join Us?
- Competitive salary of $45k - $55k based on experience.
- Comprehensive health, dental, and vision insurance.
- Retirement savings plan with company match.
- Flexible work schedule and professional growth opportunities.
Responsibilities
- Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare, proofread, and distribute professional correspondence, memos, reports, and presentations.
- Handle incoming inquiries via phone, email, and in-person, directing them to the appropriate personnel.
- Maintain and organize digital and physical filing systems to ensure efficient information retrieval.
- Assist in data entry tasks, expense reporting, and monthly reporting.
- Coordinate office events, vendor meetings, and conference room bookings.
- Act as the primary point of contact for clients and visitors.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Detail-oriented with a high level of accuracy in data entry and document management.