Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to join our vibrant team in Oakland, CA. If you excel at juggling multiple priorities and thrive in a fast-paced environment, we want to meet you.
As a key member of our operations team, you will ensure our office runs smoothly, providing top-tier support to management and staff alike. This is an excellent opportunity for a professional looking to grow within a dynamic organization.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Handle incoming and outgoing communications, including email, phone inquiries, and client correspondence.
- Prepare and distribute internal memos, reports, presentations, and board meeting materials.
- Assist with data entry, filing, and maintaining accurate digital and physical records systems.
- Organize company events, on-site lunches, and manage office supplies inventory.
- Act as the point of contact for visitors and vendors at the front desk.
Qualifications
- High school diploma or equivalent required; Associate's degree or Administrative Certification preferred.
- Proven experience (2+ years) as an Administrative Assistant or in a similar executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.