Job Description
We are seeking a proactive and detail-oriented Administrative Assistant to join our thriving team in Long Beach. If you are an organized professional with a knack for problem-solving and a passion for supporting a dynamic office environment, we want to hear from you.
Why Work With Us?
Apex Solutions Group offers a competitive benefits package, a collaborative culture, and the opportunity to grow your career in the heart of Long Beach.
Key Duties
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements.
- Handle all incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely responses.
- Prepare, compile, and distribute weekly reports, meeting agendas, and presentations.
- Assist with data entry, maintain accurate digital and physical filing systems, and manage inventory.
- Organize and facilitate company meetings, events, and team-building activities.
- Act as the primary point of contact for visitors and clients at the front desk.
Qualifications
- High school diploma or equivalent; Associate’s degree or certification in Business Administration is preferred.
- Proven experience (2+ years) as an administrative assistant or in a similar support role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.