Job Description
Are you a detail-oriented professional seeking a dynamic role in a thriving coastal community? HarborView Solutions is currently looking for a dedicated Administrative Assistant to join our Long Beach team. In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless communication and efficient workflow management.
We pride ourselves on a collaborative and inclusive culture where every team member's contribution is valued. As an Administrative Assistant at HarborView, you will have the opportunity to utilize your organizational superpowers in a fast-paced environment. If you are ready to advance your career with a company that values excellence, apply today!
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior leadership.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy.
- Handle incoming communications, including email and phone inquiries, with professionalism and poise.
- Assist with data entry, database management, and the preparation of monthly reports.
- Organize and maintain office supplies, inventory, and filing systems to ensure optimal efficiency.
- Plan and coordinate company events, meetings, and team-building activities.
- Act as the point of contact for vendors and external partners.
Qualifications
- High school diploma or equivalent required; Associate’s degree or Certificate in Business Administration is a plus.
- Proven experience as an Administrative Assistant, Receptionist, or in a similar role (minimum 2 years).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- High level of attention to detail and problem-solving abilities.
- Ability to maintain confidentiality and exercise discretion at all times.