Job Description
Are you a highly organized professional looking to make a significant impact in a dynamic corporate environment? Apex Corporate Solutions is seeking a detail-oriented and proactive Administrative Assistant to join our Jacksonville, Florida team.
We pride ourselves on fostering a culture of excellence and efficiency. As the administrative backbone of our operations, you will play a pivotal role in ensuring our daily workflows run seamlessly. If you have a knack for problem-solving and a passion for supporting a thriving business, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career advancement.
- A collaborative and inclusive workplace culture.
- Modern office amenities and flexible scheduling options.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, handling correspondence via email, phone, and in-person with professionalism.
- Document Management: Prepare, edit, and proofread high-level reports, presentations, and internal documents to ensure brand consistency.
- Office Operations: Oversee office supplies inventory, manage vendor relationships, and ensure a welcoming and efficient work environment for all staff.
- Data Entry & Analysis: Maintain accurate digital and physical records, input data into CRM systems, and generate weekly activity reports.
- Event Coordination: Assist in planning and executing company-wide events, team building activities, and client meetings.
Qualifications
- Experience: Minimum of 2-3 years of experience in an administrative or executive support role.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication: Excellent written and verbal communication skills with the ability to interact with diverse audiences.
- Organization: Exceptional organizational skills with a keen attention to detail and the ability to prioritize multiple tasks effectively.
- Problem Solving: Proactive approach to troubleshooting and finding solutions to operational challenges.
- Education: High school diploma required; Associate’s or Bachelor’s degree in Business Administration preferred.