Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Indianapolis. If you thrive in a fast-paced environment and excel at multitasking, we want to meet you.
As part of our team, you will play a crucial role in ensuring our operations run smoothly. You will support senior leadership and coordinate office activities, providing top-tier administrative support. We offer a competitive salary package, comprehensive health benefits, and a collaborative culture that values professional growth.
Responsibilities
- Manage complex executive calendars, schedule meetings, and coordinate travel arrangements efficiently.
- Prepare and distribute correspondence, reports, presentations, and meeting minutes.
- Handle incoming communications, including emails and phone calls, with a high degree of professionalism.
- Assist with data entry, filing, and maintaining accurate office records and databases.
- Organize and maintain office supplies and inventory levels.
- Assist in the planning and execution of company events and team meetings.
- Act as the primary point of contact for vendors and external clients.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 2-3 years of proven administrative experience.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to maintain confidentiality and exercise discretion at all times.
- Familiarity with office management software and CRM systems is a plus.