Job Description
Join our dynamic team at Apex Solutions Group as we urgently seek a highly skilled Administrative Assistant to support our Indianapolis operations. This is a critical role requiring exceptional organizational abilities and a proactive approach to office management. You'll be the backbone of our daily operations, ensuring seamless communication and efficient workflow across all departments.
We offer competitive compensation, comprehensive benefits, and a collaborative work environment focused on professional growth. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply immediately.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial records
- Screen communications, prioritize correspondence, and draft professional documents
- Coordinate office operations including supply management and vendor relationships
- Support onboarding processes and maintain employee records
- Implement digital filing systems and ensure document security protocols
- Act as primary liaison between departments and external stakeholders
Qualifications
- Associate's degree or equivalent certification in business administration
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion
- Strong problem-solving and time management abilities
- Experience with ERP systems (SAP/Oracle preferred)
- Valid Indiana driver's license required