Job Description
We are looking for a highly organized and proactive Administrative Assistant to join our dynamic team in Portland, Oregon. This is an immediate opening for a dedicated professional who thrives in a fast-paced environment and excels at supporting executive leadership.
In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless workflows and exceptional communication. We pride ourselves on a modern, inclusive culture and offer a competitive salary package.
Why You'll Love Working Here:
- Immediate start available.
- Competitive pay ranging from $20 - $25/hour.
- Modern office environment with a collaborative team.
- Opportunity for growth and professional development.
Responsibilities
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements with precision and attention to detail.
- Communication Hub: Screen and direct phone calls, manage high-volume email correspondence, and draft professional correspondence.
- Document Control: Prepare reports, presentations, and internal memos using the MS Office Suite and Google Workspace.
- Project Support: Assist with data entry, maintain organized filing systems, and manage office records.
- Meeting Coordination: Set up conference rooms, order refreshments, and prepare meeting agendas and materials.
- Vendor Liaison: Handle incoming deliveries and manage office supply inventory to ensure the workspace is fully equipped.
Qualifications
- Experience: 1-3 years of professional administrative or office support experience.
- Education: High School Diploma or GED required; Associate’s degree or relevant certification preferred.
- Software Proficiency: Strong command of Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Organizational Skills: Demonstrated ability to multitask, prioritize tasks, and manage time effectively.
- Communication: Excellent verbal and written communication abilities with a professional demeanor.
- Independence: Ability to work autonomously while adhering to established procedures.