Job Description
We are seeking a detail-oriented and proactive Administrative Assistant to support our executive team in Virginia Beach, VA. If you excel in a fast-paced environment and are looking for an immediate start, this is the perfect opportunity for you.
As a key member of our administrative staff, you will ensure smooth daily operations, manage complex calendars, and handle confidential information with the utmost discretion. We offer a collaborative culture, competitive benefits, and the chance to make a tangible impact.
Responsibilities
- Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for senior leadership.
- Communication: Act as the primary point of contact for internal and external stakeholders, managing phone calls and email correspondence.
- Document Preparation: Draft, proofread, and edit memos, reports, presentations, and correspondence.
- Project Coordination: Assist in organizing company events, meetings, and departmental activities.
- Data Entry: Maintain accurate records in the database and manage filing systems, both digital and physical.
- Office Operations: Monitor office supply inventory and coordinate with vendors for necessary services.
- Support: Handle ad-hoc projects and special assignments as needed to support team objectives.
Qualifications
- Experience: Minimum of 2 years of proven experience in an administrative or executive support role.
- Education: High school diploma or GED required; Associate's degree preferred.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Organization: Exceptional organizational skills with the ability to prioritize tasks effectively in a dynamic environment.
- Communication: Excellent verbal and written communication skills.
- Integrity: Demonstrated ability to handle sensitive and confidential information with discretion.
- Flexibility: Ability to work occasional evenings or weekends as required for special events.