Job Description
Are you an organized professional ready to make an immediate impact?
Apex Operations Solutions is seeking a highly efficient Administrative Assistant to join our growing team in Phoenix, Arizona. This is a fantastic opportunity for a detail-oriented individual to thrive in a fast-paced environment with immediate availability.
In this role, you will serve as the first point of contact for our clients and internal teams, ensuring smooth daily operations. We value reliability, proactive communication, and a positive attitude.
Responsibilities
- Calendar & Scheduling: Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails; screen and route inquiries professionally.
- Document Management: Prepare, proofread, and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Office Operations: Maintain office supplies inventory, process incoming and outgoing mail, and handle basic data entry tasks.
- Event Coordination: Assist in organizing company events, meetings, and team-building activities.
- Expense Reporting: Track and submit expense reports and invoices in a timely manner.
Qualifications
- Experience: Proven experience as an Administrative Assistant or Executive Assistant (1-3 years preferred).
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Exceptional organizational skills with the ability to multitask and prioritize effectively in a dynamic setting.
- Reliability: Ability to work independently with minimal supervision and a commitment to meeting deadlines.
- Education: High school diploma or equivalent required; Associate’s degree preferred.