Job Description
We're seeking a highly skilled Administrative Assistant to join our dynamic team in downtown Chicago. This urgent opening requires immediate availability to support our fast-paced executive operations. If you're a proactive professional with exceptional organizational skills and thrive in a collaborative environment, apply now to become an integral part of our growth story.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Prepare, edit, and distribute professional reports, presentations, and communications
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relations
- Act as primary point of contact for internal and external stakeholders
- Support team projects with data management, research, and documentation
- Oversee onboarding processes and new employee orientation materials
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- Strong attention to detail and accuracy in all tasks
- Experience with office management software (e.g., Salesforce, Asana)
- Discretion and professionalism when handling confidential information