Job Description
About Us: Baltimore Innovations Group is a forward-thinking enterprise dedicated to driving growth and excellence in the local business sector. We are currently seeking a highly organized and proactive Administrative Assistant to support our executive team and ensure seamless office operations. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional development and career advancement.
- A dynamic and inclusive company culture.
- Convenient location in the Inner Harbor.
Role Overview:
The Administrative Assistant will play a crucial role in maintaining the efficiency of our daily operations. You will be responsible for managing schedules, coordinating communications, and providing high-level support to management.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives.
- Prepare and edit correspondence, reports, memos, and presentations using Microsoft Office Suite.
- Act as the primary point of contact for internal and external stakeholders, including clients and vendors.
- Maintain and organize digital and physical filing systems to ensure easy retrieval of documents.
- Process invoices, expense reports, and payroll data with accuracy.
- Assist in planning and coordinating company events, team-building activities, and corporate meetings.
- Handle incoming calls, emails, and mail with a professional and courteous demeanor.
Qualifications
- Minimum of 2 years of experience in an administrative support or executive assistant role.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Excellent verbal and written communication skills.
- High school diploma or equivalent required; Associate’s degree preferred.
- Ability to work independently with minimal supervision.