Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our thriving team in Austin, Texas. In this pivotal role, you will serve as the first point of contact for our clients and staff, ensuring our operations run smoothly and efficiently. If you thrive in a fast-paced environment and possess exceptional communication skills, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Work in a modern, collaborative office located in the heart of Austin.
- Opportunity for professional growth and development.
At Austin Professional Services, we value integrity, innovation, and teamwork. Come be a part of our success story!
Responsibilities
- Calendar Management: Manage complex calendars, schedule meetings, and coordinate appointments for senior management.
- Communication: Serve as the primary point of contact for internal and external stakeholders, handling phone calls and emails professionally.
- Document Preparation: Draft, proofread, and edit correspondence, presentations, and reports with a high degree of accuracy.
- Event Coordination: Plan and organize company events, team building activities, and client meetings, including catering and logistics.
- Office Administration: Oversee office supply inventory, manage vendor relationships, and ensure a clean and organized workspace.
- Travel Support: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
Qualifications
- Education: High school diploma or GED required; Associate's degree or Bachelor's degree preferred.
- Experience: Minimum of 2 years of administrative experience in a corporate or professional setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Organizational Skills: Exceptional attention to detail and the ability to manage multiple priorities effectively.
- Soft Skills: Strong verbal and written communication skills, with a professional and friendly demeanor.
- Reliability: Must be punctual, dependable, and able to maintain strict confidentiality.