Job Description
Join our award-winning team at Global Solutions Inc. as a key Administrative Assistant in the heart of Oklahoma City. We're seeking a proactive professional to streamline operations for our executive leadership team. Enjoy a modern workspace, competitive benefits, and opportunities for professional growth in a thriving industry. If you excel at multitasking and thrive in a dynamic environment, we want you on our team!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, procurement processes, and vendor relationships
- Coordinate departmental events and ensure seamless meeting logistics
- Act as primary point of contact for internal and external stakeholders
- Maintain digital and physical filing systems with meticulous attention to detail
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven ability to handle sensitive information with discretion and confidentiality
- Strong written and verbal communication skills
- Experience with office management software (e.g., Salesforce, Asana)
- Professional demeanor with polished business etiquette