Job Description
Join our dynamic team at Global Solutions Group as a pivotal Administrative Assistant in Jacksonville, FL. This role offers the perfect opportunity to showcase your organizational prowess in a fast-paced corporate environment. You'll be the backbone of our daily operations, ensuring seamless office functionality while supporting executive leadership with precision and professionalism. We value proactive problem-solvers who thrive in collaborative settings and possess exceptional attention to detail.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare, edit, and distribute confidential documents, reports, and correspondence
- Oversee office inventory, procurement processes, and vendor relationships
- Implement digital filing systems and maintain organized physical/digital records
- Serve as primary point of contact for internal/external stakeholders
- Coordinate departmental events and team-building activities
- Analyze operational workflows to implement efficiency improvements
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years progressive administrative support experience in corporate settings
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to manage competing priorities with tight deadlines
- Advanced knowledge of office equipment and digital collaboration tools
- Discretion when handling confidential information and sensitive matters
- Experience with CRM systems (e.g., Salesforce) preferred