Job Description
Join our dynamic team in Long Beach as a full-time Administrative Assistant! We're urgently seeking a highly organized professional to support our executive team and ensure seamless office operations. This is an immediate opportunity to grow your career in a collaborative, fast-paced environment with competitive compensation and comprehensive benefits.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory management, procurement, and vendor relationships
- Coordinate departmental meetings, events, and internal communications
- Handle confidential information with discretion and maintain strict data security protocols
- Provide exceptional customer service to clients, visitors, and internal stakeholders
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in high-pressure situations
- Associates degree or equivalent professional certification required
- Experience with calendar management software (e.g., Calendly) preferred