Job Description
We are seeking a highly motivated Administrative Assistant to join our dynamic team in Tulsa. This is an immediate opportunity to support our executive team with exceptional organizational skills and a proactive approach. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) and route inquiries appropriately
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with onboarding processes and new employee orientation
- Coordinate travel arrangements and expense reports
- Support departmental projects with research and data compilation
Qualifications
- Associate's degree or equivalent experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Discretion with confidential information
- Ability to prioritize tasks in a deadline-driven environment
- Experience with office equipment (printers, scanners, copiers)