Job Description
Join our dynamic team in Chicago as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to manage daily office functions, support executives, and ensure seamless workflow. This is an immediate opening for someone who thrives in fast-paced environments and values precision.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory, supply procurement, and vendor relationships
- Coordinate meetings and events, including logistics and minute-taking
- Maintain accurate digital and physical filing systems
- Support onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent experience required
- 3+ years administrative support experience in corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines under pressure
- Discretion and professionalism when handling confidential information