Job Description
Join our dynamic team at Pacific Coast Solutions as we expand our San Diego operations! We're seeking a detail-oriented Administrative Assistant to support our executive team and ensure seamless office operations. This is a full-time, in-office position offering competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you're a proactive professional who thrives in fast-paced settings, we encourage you to apply!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain organized filing systems (physical and digital) for confidential records
- Coordinate office logistics, including supplies, equipment, and vendor relationships
- Support team coordination through meeting preparation and minute-taking
- Perform ad-hoc administrative tasks and special projects as assigned
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving and initiative-taking mindset