Job Description
Are you a proactive and organized professional looking for a rewarding opportunity in the heart of Tulsa? Join the Innovate Tulsa Group team as our new Administrative Assistant. We are seeking an individual who excels at multitasking, communicates with clarity, and thrives in a fast-paced, professional environment.
As the face of our office, you will play a crucial role in ensuring our daily operations run smoothly. We value creativity, reliability, and a positive attitude. If you are ready to take the next step in your career, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute correspondence, including memos, emails, reports, and presentations.
- Handle incoming and outgoing communications, including phone calls, inquiries, and mail.
- Assist in the organization of company events, team meetings, and client networking functions.
- Perform accurate data entry and maintain updated records in our CRM and management systems.
- Order and maintain office supplies and equipment inventory to ensure smooth workflow.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of verifiable experience in an administrative or executive assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a professional tone.
- Exceptional organizational and time-management abilities with a keen eye for detail.
- Ability to work independently, prioritize tasks, and meet deadlines in a dynamic setting.