Job Description
Join our dynamic team at Innovate Solutions Group, a forward-thinking leader in professional services. We're seeking a highly organized Administrative Assistant to support our Philadelphia office operations. This role is perfect for a proactive professional who thrives in a fast-paced environment and excels at multitasking. You'll be the backbone of our office, ensuring seamless daily operations while supporting senior staff and clients. We offer competitive benefits, growth opportunities, and a collaborative culture that values excellence.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications, including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital and physical filing systems
- Coordinate office supplies inventory and procurement
- Support onboarding processes and new employee orientations
- Assist with event planning and coordination for company functions
Qualifications
- Associate's degree or equivalent administrative experience
- 3+ years of administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Strong organizational abilities and attention to detail
- Proven ability to manage competing priorities under deadlines
- Discretion and professionalism when handling confidential information