Job Description
We're urgently seeking a highly skilled Administrative Assistant to join our dynamic team in Virginia Beach. As the backbone of our operations, you'll ensure seamless office functionality while supporting executive staff with precision and professionalism. This is a critical role requiring exceptional organizational prowess and proactive problem-solving abilities in a fast-paced corporate environment.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Process confidential documents, invoices, and expense reports with 100% accuracy
- Serve as primary point of contact for internal/external communications
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Prepare detailed reports, presentations, and correspondence using Microsoft Office Suite
- Implement and maintain efficient filing systems (digital and physical)
- Support HR functions including onboarding, scheduling, and records management
Qualifications
- Minimum 3 years of administrative experience in corporate or professional services
- Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Discretion and ability to handle confidential information
- Associate's degree or equivalent certification preferred
- Experience with CRM systems (Salesforce) and scheduling tools (Calendly)