Job Description
Join our dynamic team at Premier Business Solutions Inc. as an Administrative Assistant in Long Beach! We're seeking a highly organized professional to support our executives and ensure seamless office operations. This urgent full-time role offers competitive compensation, comprehensive benefits, and a collaborative environment where your administrative expertise will truly shine. If you're a proactive multitasker with exceptional communication skills, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory management and procurement of supplies
- Handle incoming communications via phone, email, and in-person inquiries
- Coordinate meetings, prepare agendas, and maintain detailed minutes
- Support onboarding processes for new team members
- Assist with financial record-keeping and expense report processing
- Maintain confidential files and ensure data security compliance
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively and prioritize competing deadlines
- Experience with calendar management and meeting coordination
- High level of discretion and confidentiality handling sensitive information
- Associates degree or equivalent administrative certification preferred