Job Description
Are you a detail-oriented professional looking for an exciting opportunity in the heart of Portland?
Apex Solutions Group is currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team. This is an urgent hire opportunity for a dedicated professional who thrives in a fast-paced environment and is ready to make an immediate impact.
In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management. We offer a competitive salary, a modern office environment, and the chance to grow within a supportive team.
Why Apply?
- Immediate start available for the right candidate.
- Competitive salary and benefits package.
- Professional development opportunities in a growing organization.
- Modern, collaborative office culture in downtown Portland.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Handle all incoming communications, including emails and phone calls, routing inquiries to the appropriate team members with accuracy.
- Prepare, proofread, and distribute internal memos, reports, presentations, and correspondence.
- Maintain accurate and organized filing systems, both physical and digital, ensuring easy retrieval of information.
- Assist in event planning, logistics coordination, and office supply management.
- Perform data entry and basic bookkeeping tasks to support the finance department.
Qualifications
- High school diploma or equivalent; Associate’s degree or Bachelor’s degree preferred.
- Proven experience (2+ years) as an Administrative Assistant in a corporate or professional setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional verbal and written communication skills with a polished professional demeanor.
- Strong organizational skills with the ability to multitask, prioritize tasks, and meet strict deadlines.
- Strong problem-solving abilities and a proactive attitude.