Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of New Orleans, Louisiana. In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication and efficient workflow management.
As we expand our operations, we are looking for a self-starter who can hit the ground running. If you excel in a fast-paced environment and possess a keen eye for detail, we want to hear from you immediately.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings efficiently.
- Prepare, compose, and edit professional correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including phone calls and emails, with a professional demeanor.
- Organize and maintain physical and electronic filing systems to ensure easy retrieval of documents.
- Coordinate domestic and international travel arrangements, including bookings and itineraries.
- Assist in the procurement of office supplies and equipment to maintain an organized workspace.
- Perform general clerical duties, data entry, and basic bookkeeping tasks as needed.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional verbal and written communication skills with a focus on grammar and clarity.
- Strong organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Ability to work independently with minimal supervision in a busy office environment.