Job Description
Join our dynamic Boston team as Senior Office Manager! InnovateTech Solutions is seeking a detail-oriented professional to oversee our bustling downtown office operations. This pivotal role combines strategic facilities management with exceptional administrative leadership in a fast-paced tech environment. You'll be the backbone of our workplace culture, ensuring seamless daily operations while supporting 100+ employees and executive leadership.
We offer competitive compensation, comprehensive benefits, and growth opportunities within a forward-thinking organization. If you thrive in high-energy environments and excel at creating efficient, welcoming workspaces, we want to hear from you!
Responsibilities
- Manage office facilities, maintenance, and vendor relationships across 15,000 sq ft workspace
- Oversee administrative functions including mail, printing, supply chain, and records management
- Coordinate complex executive travel logistics and meeting arrangements for C-suite leadership
- Lead office safety protocols, emergency preparedness, and regulatory compliance
- Develop and manage departmental budgets for facilities, supplies, and administrative services
- Implement process improvements to enhance operational efficiency and employee experience
- Act as primary liaison for HR, IT, and finance regarding office operations
Qualifications
- Bachelor's degree in Business Administration, Facilities Management, or related field
- 5+ years progressive experience in office administration or facilities management
- Proven expertise in vendor negotiation and contract management
- Advanced proficiency in Microsoft Office Suite and office management software
- Strong knowledge of Boston commercial real estate regulations and building codes
- Certification in Facilities Management (CFM) or Business Administration preferred
- Exceptional problem-solving skills and ability to manage multiple priorities
- Experience supporting hybrid work environments and digital workplace tools