Job Description
Are you a highly organized and proactive professional ready to make an immediate impact? Apex Operations Solutions is seeking a dynamic Senior Administrative Assistant to support our executive team in the bustling heart of Los Angeles.
In this pivotal role, you will be the backbone of our daily operations, ensuring seamless communication, impeccable organization, and the efficient execution of critical tasks. If you thrive in fast-paced environments and possess a keen eye for detail, we want to meet you.
Why Join Us?
- Immediate start available.
- Competitive hourly rate ($22 - $29/hr).
- Opportunity for growth within a stable organization.
Responsibilities
- Calendar & Scheduling: Manage complex calendars for senior executives, including scheduling meetings, coordinating travel arrangements, and handling calendar conflicts with precision.
- Communication Hub: Act as the primary point of contact for internal and external stakeholders, screening calls, drafting correspondence, and ensuring clear and professional communication.
- Document Management: Prepare, proofread, and distribute high-level reports, presentations, and memos. Maintain organized filing systems both digitally and physically.
- Meeting Support: Prepare meeting materials, take detailed minutes, and follow up on action items to ensure project timelines are met.
- Office Operations: Oversee office supplies inventory, manage vendor relationships, and assist with general office administration to ensure a smooth workflow.
Qualifications
- Experience: Minimum of 3-5 years of professional administrative experience, preferably supporting executives or high-level management.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software or project management tools.
- Communication: Exceptional verbal and written communication skills with the ability to interact with diverse personalities and levels of seniority.
- Organization: Superior time management skills with the ability to prioritize multiple tasks and adapt to changing priorities in a dynamic environment.
- Professionalism: High level of integrity, confidentiality, and professionalism at all times.