Job Description
Are you the friendly face that keeps a business running smoothly? Apex Office Solutions is looking for a highly organized and professional Receptionist to join our Sacramento team. We pride ourselves on a modern work culture and are seeking someone who thrives in a dynamic environment.
In this pivotal role, you will be the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while managing essential administrative duties. If you are detail-oriented and possess excellent communication skills, we want to hear from you.
Responsibilities
- Front Desk Operations: Greet and welcome visitors with a professional and warm demeanor, directing them to the appropriate personnel.
- Phone Management: Answer and route incoming calls professionally, take accurate messages, and screen incoming calls.
- Mail & Communications: Sort and distribute incoming mail, packages, and faxes; manage outgoing correspondence.
- Calendar Management: Maintain the company calendar, schedule meetings, and coordinate room bookings.
- Administrative Support: Assist with data entry, filing, and preparing documents as needed.
- Office Supplies: Monitor inventory levels of office supplies and place orders when necessary.
- Event Coordination: Support the organization of company events and meetings, including setup and cleanup.
Qualifications
- Experience: Minimum of 1-2 years of experience as a receptionist or in a general office administration role.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional phone etiquette.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Personality: Professional, approachable, and customer-service oriented.