Job Description
Welcome to Apex Corporate Solutions, where we are redefining excellence in the Chicago business landscape. We are currently seeking a highly organized, friendly, and professional Receptionist to join our dynamic front-of-house team. As the first point of contact for our clients and partners, you will play a crucial role in setting the tone for our company culture.
Our ideal candidate thrives in a fast-paced environment, possesses exceptional communication skills, and has a passion for creating a welcoming atmosphere. If you are looking to grow your career in a supportive and innovative environment, we want to hear from you.
Responsibilities
- Front Desk Management: Greet visitors and clients warmly, ensuring a professional and welcoming first impression.
- Phone Operations: Handle incoming calls with a polite and efficient manner, routing inquiries to the appropriate department.
- Administrative Support: Manage mail distribution, coordinate courier services, and handle incoming and outgoing faxes.
- Scheduling: Assist in scheduling meetings, booking conference rooms, and managing the executive calendar.
- Data Entry: Maintain accurate records and update databases with new client or employee information.
- Office Supplies: Monitor office inventory and order necessary supplies to ensure smooth daily operations.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or equivalent experience is a plus.
- Experience: Minimum of 1-2 years of professional receptionist or administrative assistant experience.
- Communication: Excellent verbal and written communication skills with a professional phone manner.
- Software: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM software.
- Professionalism: Ability to maintain a polished and professional demeanor at all times.
- Organization: Strong multitasking skills with the ability to prioritize tasks effectively in a busy office.