Job Description
We are seeking a dynamic, professional, and detail-oriented Receptionist to join our team in the heart of Boston. This is an immediate opening for a self-motivated individual who thrives in a fast-paced environment and is ready to make a great first impression on our clients and partners. You will be the face of Apex Business Solutions, ensuring our front desk operates with efficiency, warmth, and professionalism.
At Apex, we pride ourselves on a collaborative culture and offer a comprehensive benefits package including health insurance, paid time off, and professional development opportunities. If you have excellent communication skills and a passion for administrative excellence, we want to hear from you.
Responsibilities
- Greet and welcome visitors in a professional and friendly manner, directing them to the appropriate personnel.
- Answer, screen, and forward incoming phone calls, ensuring all messages are accurately recorded and delivered.
- Manage the company calendar, scheduling meetings and coordinating conference rooms.
- Handle incoming and outgoing mail, packages, and deliveries with precision.
- Assist with basic data entry, filing, and other administrative duties to support office operations.
- Maintain a clean and organized reception area, lobby, and common spaces.
- Process invoices and manage expense reports as needed.
Qualifications
- Proven experience as a Receptionist, Front Desk Associate, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with phone systems.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills and the ability to multitask in a busy environment.
- High school diploma or equivalent required; associate degree preferred.
- Ability to work independently and as part of a team.
- Reliable transportation is a plus.