Job Description
Join our award-winning team at Indianapolis Business Solutions as a Professional Receptionist! We're seeking a polished, tech-savvy professional to be the face of our downtown headquarters. Enjoy competitive compensation, comprehensive benefits, and a vibrant workplace culture where your administrative excellence truly matters. Immediate opening with growth opportunities!
Responsibilities
- Manage multi-line phone system with 50+ daily calls, transferring and routing inquiries
- Greet visitors professionally, coordinate appointments, and manage access control
- Process incoming/outgoing mail and packages with meticulous attention to detail
- Maintain digital filing systems using Microsoft Office Suite and proprietary CRM
- Coordinate office services, including supply inventory and vendor communications
- Support event planning and meeting logistics for executive team
- Handle confidential information with discretion and professionalism
Qualifications
- Minimum 2 years receptionist or front desk experience in corporate setting
- Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal/written communication and conflict resolution skills
- Proficient with scheduling software (Calendly, Outlook) and video conferencing
- Ability to multitask in fast-paced environment with competing priorities
- Professional appearance and polished demeanor
- High school diploma or equivalent; associate's degree preferred
- Valid Indiana driver's license for occasional errands