Job Description
We are seeking a highly organized and proactive Office Manager to join our dynamic team in Oakland, CA. As the heartbeat of our operations, you will ensure a seamless working environment that fosters productivity and professionalism. We value individuals who are detail-oriented and ready to take ownership of our office infrastructure to support our growing business.
In this role, you will bridge the gap between executive leadership and daily operations, ensuring that our Oakland office remains a hub of efficiency and positive culture.
Responsibilities
- Oversee day-to-day administrative operations and ensure the office runs efficiently and smoothly.
- Manage vendor relationships, including catering, cleaning, and IT support services.
- Coordinate travel arrangements, meeting schedules, and company events for staff.
- Maintain office inventory, supplies, and equipment, ensuring a well-stocked environment.
- Act as the primary point of contact for visitors and clients, providing a welcoming experience.
- Assist with HR onboarding processes, employee engagement initiatives, and benefits administration.
- Handle basic bookkeeping, expense reporting, and budget monitoring.
Qualifications
- Minimum of 3-5 years of experience in an office management or administrative role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational and multitasking abilities with a keen eye for detail.
- Experience with basic accounting or bookkeeping principles is highly preferred.
- Ability to work independently, prioritize tasks effectively, and thrive in a fast-paced environment.