Job Description
Welcome to Apex Professional Services, where we redefine excellence in administrative support. We are currently seeking a highly professional, charismatic, and organized Receptionist to join our dynamic team in the heart of New York City.
In this pivotal role, you will be the first point of contact for our clients and partners, setting the tone for their entire experience with our brand. We are looking for a candidate who thrives in a fast-paced environment and possesses a keen eye for detail.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth within a prestigious firm.
- Modern, collaborative office culture in Manhattan.
If you are a self-starter with a professional demeanor, we want to hear from you.
Responsibilities
- First Impressions: Greet and welcome visitors with warmth and professionalism, directing them to their destinations while maintaining a pristine lobby environment.
- Communication Hub: Manage the front desk phone system, screen and route calls professionally, and take accurate messages.
- Administrative Support: Handle incoming and outgoing mail, package deliveries, and courier services efficiently.
- Scheduling: Manage the executive calendar, coordinate meeting rooms, and prepare necessary materials for internal and client meetings.
- Database Management: Maintain accurate records of visitors, update contact databases, and assist with general data entry tasks.
- Vendor Coordination: Liaise with building management and service vendors regarding security, maintenance, and supplies.
Qualifications
- Experience: Minimum of 2-3 years of professional receptionist or front desk experience in a corporate or legal setting.
- Education: High school diploma or GED required; Associate’s degree preferred.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and modern phone systems.
- Communication: Exceptional verbal and written communication skills with a professional telephone manner.
- Organization: Strong time management skills with the ability to prioritize tasks in a busy environment.
- Appearance: Professional appearance and demeanor at all times.