Job Description
Join our prestigious financial firm in Boston's Financial District as the first point of contact for executives and clients. We seek a polished professional to manage our high-traffic reception area, coordinate complex schedules, and uphold our brand's elite reputation. This hybrid role offers growth opportunities within a dynamic team.
Responsibilities
- Manage multi-line phone system and route 100+ daily calls
- Greet and screen visitors with executive-level professionalism
- Coordinate executive calendars and meeting logistics
- Process incoming/outgoing mail and packages
- Order office supplies and maintain reception inventory
- Assist with travel arrangements and expense reports
- Support HR onboarding and new hire orientation
Qualifications
- 3+ years executive reception experience in professional services
- Expert knowledge of Microsoft Office Suite
- Exceptional verbal/written communication skills
- Proven ability to multitask in fast-paced environments
- Discretion and confidentiality handling sensitive information
- Associate degree or equivalent experience required
- Proficiency with Calendly and scheduling software