Job Description
Join our prestigious downtown firm as the face of our operations! We're seeking a polished Executive Receptionist to deliver exceptional first impressions in our fast-paced legal environment. This role is perfect for a detail-oriented professional who thrives in client-facing settings and wants to grow their administrative career in the heart of Washington DC.
Enjoy comprehensive benefits including health insurance, retirement plans, and professional development opportunities. Our modern office offers stunning views and a collaborative culture where your contributions are valued.
Responsibilities
- Manage multi-line phone system with 100+ daily calls, including screening and routing to appropriate executives
- Coordinate complex executive calendars and meeting logistics across 15+ departments
- Process incoming/outgoing mail and packages with meticulous tracking
- Oversee visitor protocol including security clearance and escort services
- Prepare professional correspondence and confidential documents using MS Office Suite
- Order and maintain office supplies inventory with budget oversight
- Support HR initiatives including new onboarding coordination
Qualifications
- Minimum 3 years' experience in executive reception or high-level administrative support
- Proficiency in MS Office (Outlook, Word, Excel) and calendar management software
- Exceptional written and verbal communication skills with professional demeanor
- Ability to handle sensitive information with strict confidentiality
- Strong organizational skills with attention to detail in high-pressure situations
- Knowledge of DC metropolitan area and local business etiquette
- Associates degree or relevant certification preferred