Job Description
Join Fort Worth Financial Partners as our Executive Receptionist and become the welcoming face of our prestigious downtown firm. We seek a polished professional to deliver exceptional client experiences while supporting executive operations in our dynamic financial services environment. This hybrid role blends in-person presence with remote flexibility, requiring 3 days in our modern Commerce Street office.
As the first point of contact, you'll embody our commitment to excellence through seamless communication, meticulous scheduling, and administrative precision. Our ideal candidate thrives in fast-paced settings, anticipates needs proactively, and maintains composure under pressure while supporting C-suite executives and high-net-worth clientele.
Responsibilities
- Manage multi-line phone system with 50+ daily calls, including screening, transferring, and taking detailed messages
- Coordinate executive calendars across 10+ senior professionals using Outlook, anticipating conflicts and prioritizing urgent meetings
- Process incoming/outgoing mail and packages, ensuring secure handling of confidential financial documents
- Greet and screen all visitors with professional demeanor, maintaining visitor log and issuing security badges
- Order and maintain office supplies, including specialized financial stationery and executive amenities
- Assist with travel arrangements, expense reports, and document preparation for executive team
- Support office-wide events including quarterly client meetings and board presentations
Qualifications
- Minimum 3 years executive receptionist or high-level administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and calendar management systems
- Exceptional verbal/written communication skills with polished business etiquette
- Ability to handle sensitive financial information with absolute confidentiality
- Proven multitasking abilities in fast-paced corporate environments
- Associates degree or equivalent professional certification preferred
- Experience with financial services or professional services industry highly desirable
- Basic knowledge of office equipment (copiers, scanners, video conferencing systems)