Job Description
Join our award-winning team as the first point of contact at our prestigious downtown Chicago headquarters. We seek a polished Executive Receptionist to deliver exceptional guest experiences while managing high-volume administrative operations. This hybrid role combines in-person presence with remote support flexibility, offering competitive benefits and career growth opportunities in a dynamic corporate environment.
Responsibilities
- Manage multi-line phone system and professionally screen/redirect 50+ daily calls
- Greet and assist all visitors with exceptional hospitality and security protocols
- Coordinate executive calendars, meeting rooms, and travel arrangements
- Process incoming/outgoing mail, packages, and couriers with tracking systems
- Maintain office supplies inventory and vendor relationships
- Support HR functions onboarding and event coordination
- Generate daily reports and maintain digital filing systems
Qualifications
- 3+ years corporate receptionist or executive assistant experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and conflict resolution skills
- Professional demeanor with ability to handle confidential information
- Strong organizational skills with attention to detail
- Ability to multitask in fast-paced environments
- Chicago-based with reliable transportation
- Basic knowledge of office equipment troubleshooting