Job Description
About the Role:
Pacific Heights Group is seeking a detail-oriented and proactive Executive Administrative Assistant to support our executive leadership team. Located in the vibrant downtown San Diego area, we pride ourselves on a dynamic work culture that values precision, creativity, and efficiency.
Why Join Us?
As an Administrative Assistant, you will play a crucial role in ensuring our operations run seamlessly. You will have the opportunity to work in a collaborative environment with opportunities for professional growth and development.
Key Responsibilities:
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, presentations, and reports with a focus on quality and accuracy.
- Screen and direct incoming calls and visitors, maintaining a professional and welcoming environment.
- Handle sensitive information with the highest level of confidentiality and discretion.
- Assist with project coordination, event planning, and vendor management.
- Order and maintain office supplies and equipment to ensure optimal productivity.
- Perform data entry and maintain accurate digital and physical filing systems.
Qualifications
- Associate’s degree or equivalent administrative experience.
- Minimum of 3-5 years of experience in an executive support or administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional verbal and written communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Proven ability to exercise sound judgment and problem-solving skills.